The Windwood Music Festival is seeking an enthusiastic and motivated Event Coordinator to join our team for our 2026 Festival in Airdrie. We are looking for an individual who is passionate about music, sustainability, and community engagement. As the Event Coordinator, you will play an important role in ensuring all events run smoothly during our two-week residency, where international artists come together to create innovative music performance projects in collaboration with the local community. If you thrive in a fast-paced environment, have excellent attention to detail, and want to get involved in this exciting project, please get in touch with us!

Responsibilities:

• Work closely with festival directors and team to develop, plan, and execute Windwood Music Festival events. 

• Coordinate event logistics, including site plans, event program, ticketing, insurance, creating detailed event schedules and plans for transportation, equipment, instruments, and catering.  

• Provide on-site event management, including overseeing musicians, vendors, and technical support. 

• Maintain effective communication between performers, admin team, venue, and volunteers.

• Keep track of event expenses and assist with updating the budget. 

• (Support PR team with marketing and promotional activities, including contacting news and press, coordinating physical promotional materials (posters, signage, and banners), and making social media campaigns and website updates)

• Conduct post-event evaluation and provide feedback to improve future WMF events.

Requirements:

• Must be aged 15 to 30 at the start of employment, be a Canadian citizen, permanent resident, or refugee, and hold a valid Social Insurance Number.

• Excellent project management skills, including attention to detail and ability to manage multiple tasks and priorities.

• Strong communication and interpersonal skills, with the ability to work independently as well as collaboratively with a team.

• Ability to work in a fast-paced environment and manage multiple projects simultaneously.

• Passion for the arts and community engagement.

• Flexibility to work evenings and weekends as needed.

• Background in the arts is a plus!

• Experience in event planning and coordination, preferably in the music or arts industry.

Rate and hours: $20 per hour: 35 hours per week for 8 weeks during a period between April–August 29.

How to Apply:

Interested candidates should submit their resume, along with a brief cover letter outlining their relevant experience and why they are interested in the position, to windwoodmusicfestival@gmail.com. Please include "Event Coordinator Application” –   in the subject line.

We are seeking a passionate and creative Social Media Intern to join our team. This is a fantastic opportunity for individuals who are enthusiastic about music, events, and digital marketing. As a Social Media Intern, you will play a crucial role in shaping our online presence, engaging with our audience, and promoting our festival across various social media platforms.

Responsibilities:

• Create and curate engaging content for Windwood Music Festival's social media channels, including Instagram, Facebook, and YouTube.

• Develop and implement social media strategies to increase brand awareness, drive ticket sales, and foster community engagement.

• Monitor social media channels for trends, feedback, and opportunities for interaction.

• Collaborate with the marketing team to plan and execute social media campaigns, contests, and promotions.

• Respond to comments, messages, and inquiries from followers in a timely and professional manner.

• Analyze social media metrics and provide regular reports on performance, insights, and recommendations for improvement.

• Live streaming materials and creating content during the festival weeks.

• Organize and archive materials on social media channels after the festival.

Requirements:

• Must be aged 15 to 30 at the start of employment, be a Canadian citizen, permanent resident, or refugee, and hold a valid Social Insurance Number.

• Experience with Marketing, Communications, or Digital Media.

• Strong written and verbal communication skills.

• Knowledge of social media platforms and trends.

• Creative thinking and attention to detail.

• Ability to work independently and as part of a team.

• Familiarity with social media management tools.

Rate and hours: $15 per hour: 30 hours per week for 9 weeks during a period between April–August 29.

How to Apply:

Interested candidates should submit their resume, along with a brief cover letter outlining their relevant experience and why they are interested in the position, to windwoodmusicfestival@gmail.com. Please include "Social Media Coordinator Application” –   in the subject line.

Windwood Music Festival is a 2 week classical music festival. The Windwood Music Festival aims to provide a space for artists to explore and implement creative projects that help bridge the gap between communities and classical and contemporary music. We strive to bring music to public spaces in ways that interact and coexist with these spaces and the people who occupy them, thus connecting the threads that build a sense of togetherness among all the elements within a community.  

We are seeking an experienced and enthusiastic Fundraiser to join our team and drive our sponsorship initiatives.

As a Fundraiser at Windwood Music Festival, you will manage the fund development and sponsorship process, from identifying potential sponsors to executing and maintaining sponsorship agreements. You will act as the primary liaison between our organization and sponsors, ensuring that both parties’ objectives are met and fostering long-term relationships.

Key Responsibilities:

• Sponsorship Identification & Research:

  • Conduct thorough research to identify potential sponsors that align with the organization’s goals and values.

  • Develop and maintain a database of prospective sponsors and track engagement efforts.

• Proposal Development:

  • Craft compelling and tailored sponsorship proposals that address the needs and interests of each potential sponsor.

  • Present proposals and negotiate terms to secure sponsorship deals.

• Relationship Management:

  • Build and nurture strong relationships with sponsors to ensure their satisfaction and long-term engagement.

  • Serve as the primary point of contact for sponsors, addressing any inquiries or concerns promptly.

• Sponsorship Execution:

  • Oversee the execution of sponsorship agreements, ensuring that all promises and deliverables are met.

• Monitoring & Reporting:

  • Track and report on the success of sponsorship programs and initiatives.

  • Provide regular updates to internal stakeholders and suggest improvements for future sponsorship strategies. Included a detailed document of contacts and their information.

Qualifications:

• Must be aged 15 to 30 at the start of employment, be a Canadian citizen, permanent resident, or refugee, and hold a valid Social Insurance Number.

• Experience in Marketing, Business, Public Relations, or a related field.

• Experience in sponsorship management, sales, or a related role.

• Excellent interpersonal and communication skills, with a knack for building relationships.

• Strong negotiation and proposal writing skills.

• Ability to manage multiple projects and meet deadlines.

• Experience with event coordination and management.

• Familiarity with industry trends and best practices in sponsorship and marketing.

Rate and hours: $15 per hour: 30 hours per week for 9 weeks during a period between April–August 29.

How to Apply:

Interested candidates should submit their resume, along with a brief cover letter outlining their relevant experience and why they are interested in the position, to windwoodmusicfestival@gmail.com. Please include "Fundraiser Application” –   in the subject line.

Windwood Music Festival is an annual celebration of music, art, and community, showcasing a diverse lineup of talented artists from around the world. Since its inception, the festival has grown into a beloved summer tradition, drawing crowds of music enthusiasts and fostering a vibrant cultural experience.

The Windwood Music Festival aims to provide a space for artists to explore and implement creative projects that help bridge the gap between communities and classical and contemporary music. We strive to bring music to public spaces in ways that interact and coexist with these spaces and the people who occupy them, thus connecting the threads that build a sense of togetherness among all the elements within a community.

Position Overview:

We are seeking a highly motivated and dedicated individual to join our team as Executive Director. The Executive Director will work closely with the co-founders during the 2026 festival season from May to August, with a transition to part-time responsibilities from September to May and full-time responsibilities from June to July in subsequent years.

Responsibilities:

• Shadow current co-founders to gain insight and experience into festival operations and management.

• Collaborate with artistic directors to curate and program summer festival line up.

• Oversee Event Coordinator, Marketing Director, Logistical Director, and Treasurer to ensure smooth execution of festival logistics.

• Support Creative Residency Director on resident artist projects 

• Communicate effectively with collaborators, partners, and volunteers to foster strong relationships and ensure successful collaboration.

• Oversee budget and seek out annual funding opportunities to support festival operations and growth.

Qualifications:

• Must be aged 15 to 30 at the start of employment, be a Canadian citizen, permanent resident, or refugee, and hold a valid Social Insurance Number.

• Previous experience in event management, preferably within the music or arts industry.

• Strong organizational and leadership skills with the ability to manage multiple projects simultaneously.

• Excellent communication and interpersonal skills.

• Budget management experience and ability to seek out funding opportunities.

• Passion for music, arts, and community engagement.

Rate and hours: $20 per hour: 35 hours per week for 8 weeks during a period between April–August 29.

How to Apply:

Interested candidates should submit their resume, along with a brief cover letter outlining their relevant experience and why they are interested in the position, to windwoodmusicfestival@gmail.com. Please include "Executive Director Application” –   in the subject line.